Program Development Support for Conferences and Meetings

• Program design and implementation
• Agenda development
• Press relations, media outreach, and marketing
• Provision of expert consultants to serve as speakers and facilitators
• Arranging for Certified Medical Education (CME) credits and Continuing Education Units (CEUs)
• Notetaking/meeting reporting
• Meeting evaluation (including use of online surveys)
• Technical assistance to support the development of improved meeting planning capabilities

Logistical Support for Conferences and Meetings

• Site selection and hotel contract negotiation
• Web site design and maintenance  
• Premeeting registration management, using AFYA’s proprietary event management software
• Registration fee management, including collecting fees and reconciling accounts
• Travel management
• Premeeting and onsite speaker support
• Onsite staffing for registration, notetaking, audiovisual equipment operation
• Exhibit management
• Processing reimbursements, in accordance with Federal Travel Regulations
• Postmeeting administrative reports
• Database design and development
• Specialized expertise in planning large events for community volunteers

Peer Review/Grants Management Services

• Operation and maintenance of online grant application management systems
• Application receipt, processing, coding, and distribution
• Peer reviewer recruitment, training, and reimbursement processing  
• Site selection
• Travel management
• Logistical support for peer review meetings (premeeting and onsite)
• Grant review summary statement development
• Calculation of reviewer scores
• Processing/distribution of award letters
• Disposal/storage of confidential grant application records
• Evaluation of the grants management process and of individual reviews

Publications Design and Development

• Research and original writing
• Substantive and copy editing
• Development of collateral materials for marketing and communications programs
• Page layout and graphic design services, including original illustrations
• Desktop publishing services
• Development of collateral marketing materials